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Part Time HR Assistant

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Posted By: CJE Resourcing
Address:
Contact: 01252 517778
Date Posted: 22nd Sep 2008
Salary: £18 - £22k Pro Rata
Location: Camberley (GU15)
Reference Code:
Views Since Posting: 125
Full Description:

My client is looking for an HR Assistant on a part time basis for 6 months.

You will work under the direction of the Head of HR, this post is responsible for providing a professional administrative support for the HR function.

You will be undertaking:

Recruitment
This will include write job advertisements, liaise with advertising agencies

Photocopy application packs, respond to application requests and track completed forms and other monitoring information.

Arrange and schedule interviews

Apply for references – written and telephone

Liaise with Association Medical Advisor and CRB disclosure agency (where appropriate)

Coordinate Start date and first day arrangements with necessary departments

Raise Purchase Orders for associated recruitment costs

Carry out market reviews and spot check salary assessments

Load job details on to various job boards and on to external website

Liaise with IT with regards to updating intranet with jobs

Coordinates quarterly induction programme – ensuring all new staff receive training in first 2/4 months.

Sickness

Receive absence records from department managers, record data and forward to payroll

Ensure return to work interviews are completed

Advise managers when trigger points are near to being met

Collate doctors medical certificates and send to payroll

Ensures Association contact is maintained for staff of long-term sick leave

Training and Development

Book all training courses, ensure all accurate training information is maintained

Raise Purchase Orders for associated training costs

Coordinate in-house training provide - admin and facilities support to training providers

Assist managers and staff to identify training courses

Assist in coordination of Association Training Needs Analysis

Coordinate distribution of Training reviews/materials throughout relevant Association staff

Send out and collate training evaluation sheets

Responsible for staff professional development subscriptions

Ensure delegate attendance on all internal training courses

Arrange re-certifications, especially for Health and Safety courses

In addition....

You will also liaise with Payroll with regards to any salary changes

Identify appropriate departments of terminations

Administer the exit questionnaire, arrange exit interviews with HR Advisor

General confidential filing. Ensure all records are up to date, and any information is discarded from files that are beyond their validity date – ie Disciplinary sanctions

Send terminated employees’ files to Hugh Symons for scanning

General departmental photocopying, typing and record keeping

Ensure all employee records are up to date – re change of address, salary etc on both their personnel files and the HR IT system

Monitors Probationary period interviews/reviews and progress of staff through the probationary period. Liaises with line managers.

Spot check leave and flexi-time cards and advise HR Advise on any discrepancies with line managers and individual employees

To remain confidential at all times

You will have A good standard of general education GCSE or equivalent

Ideally have some knowledge of Employment Legislation

You will have good communication skills – face to face, written and telephone

Filing – keep paper records up to date and within the data protection legislation

The role is based within a town centre location, you will be reliable, hard working and flexiable at times to work to the needs of the business.